Schedules menu - Daily Rules - Rounding Tab
When an employee clocks IN, he/she is allowed to be late by the number of 'Grace' minutes.
If this Grace Time is exceeded the employee is deemed late and the IN time is adjusted forward to the nearest Rounding time.
In a similar way, Grace Out allows an employee to clock OUT a few minutes early before docking time for early departure.
In the above example, Grace IN time is set to 15 (minutes) and the Rounding IN is set to 15 (minutes):
Clock IN between 08:01 and 08:15 will be adjusted back to 08:00 (15 minutes late arrival allowed).
Clock IN at 08:16 (after the Grace period has expired) will result in 16 minutes being deducted from the hours paid.
Clocking IN earlier than the shift Start time is best handled in the Overtime-1 tab settings.
In the above example, Grace OUT is set to 5 (minutes) and Rounding OUT is set to 5 (minutes):
Clock OUT at 16:55 will be adjusted to 17:00 (up to 5 minutes leaving early allowed).
Clock OUT at 16:54 is outside the Grace period which would result in 6 minutes (0.1hr) being deducted from the hours paid.
Clocking OUT later than the shift End time is best handled in the Overtime-1 tab settings.
If you do not want to apply any rounding, set the Rounding to 0.
Double Deduct: If you tick the 'Double Deduct' box, the employee is doubly penalised for being late during the time band. Not only is the IN clocking rounded but the number of minutes late is also deducted.
In the example above, with 10 minutes Grace and 15 minutes Rounding the following results will be achieved with 'Double Deduct':
- 08:10 (being within the Grace period) rounds to 08:00, hence no hours paid deduction
- 08:11 (being outside the Grace period) rounds to 08:26 (as shown in the little pop up window shaded blue)
This is because the Double Deduct will deduct the 11 minutes late plus Round the IN time to the next 15-minute interval (08:15), making a total deduction of 26 minutes.
It follows that you will need to ensure Double Deduct is turned off in the period before the Normal Start Time.
The Rounding is set up as a part of each Daily Rule. You can set up to 4 time bands per day for IN and OUT times to allow different rules around normal Start and Finish times and break times. Any times not included in a Rounding Band are not subject to Rounding.
REMEMBER: You can 'Clone' Daily Rules so you don't have to set up every parameter whenever you create a new rule.
HINT: When you hover the mouse pointer over a time on the timesheet, the tool tip text indicates the rounding rules applied (if any).
The example below indicates that the clocking time of 08:11 has been Rounded to 08:26 because of 10 (minutes) Grace,
15 (minutes) Rounding & Double Deduct, as explained above.
NOTE: The Rounding rule doesn't change the clocking time displayed on the timesheet.
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